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Author Archives: Paul
The Importance of Backups
We have had several cases recently where systems have crashed and there have been no backups, either because no backups were being made or because the backups were corrupted and could not be used. Crashes are usually caused by disk … Continue reading
Track Your Item Loading Count
** See past blog posts at www.infosolve.co.za/blog. No login required except for downloads ** This post describes a non-standard report that shows the number of items loaded per staffmember. It also gives a breakdown by Stats Code so that you … Continue reading
Track Your Cataloguer Productivity
** See past blog posts at www.infosolve.co.za/blog. No login required except for downloads ** Here is a report template that will give a count by operator (i.e. cataloguer) of the number of titles catalogued over a specific time period. It … Continue reading
Weed Report
This post describes a non-standard report for listing items you want to weed or discard. It does this by listing items with a Process Code of WEED, DISCARD or similar. It shows the process date, item details, total value, total … Continue reading
Amlib Is Now RDA Compatible
OCLC has released an which will enable Amlib libraries to adjust their systems to accommodate RDA records. RDA stands for Resource Description and Access, and among other things, it does away with many abbreviations, using the full terms instead. There are … Continue reading
New Amlib Library at UCT
The Niven Library of the Percy FitzPatrick Institute of African Ornithology -affiliated with the University of Cape Town - is the latest library to implement Amlib. The Fitztitute, as it is known, is the largest centre for ornithological research in the Southern Hemisphere. … Continue reading
System Maintenance 5 : Issues Audit Log
Amlib can be set to keep an audit trail of messages that occur during circulation. This can be turned on or off, so if you don’t need it, turn it off. (You can do this at Supervisor, Installation, Other button, … Continue reading
System Maintenance 4 : Deleting Unwanted Files
It is recommended that you delete unwanted files that are no longer needed and just end up cluttering the Display Files screens. These can be found in the Borrower, Authority, Catalogue and Stockitem modules. Since each operator can have their … Continue reading
System Maintenance 3 : Clean Out Unused/Unlinked Catalogue Records
It is possible for your catalogue to have records that do not have item records linked to them. Amlib calls these ‘unused’ records and they can be deleted in batch mode if you wish to delete them. Two options are … Continue reading
Posted in Cataloguing
Tagged catalogue, maintenance, unlinked catalogue records, unused catalogue records
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System Maintenance 2 : Clean-Up of Scheduled Reports
It is necessary to check your scheduled reports in the RepPrintProgress screen in order to ensure the smooth running of reports. If for some reason a report does not get generated and it remains in the print queue, it … Continue reading
System Maintenance 1 : Rebuilding Your Catalogue Indexes
System maintenance is not a subject that leaves people quivering with excitement, but it needs to be done. If you never have your car serviced, then sooner or later, you will have problems. If you never have your hair … Continue reading
Posted in Authorities, Cataloguing
Tagged authorities, catalogue, index runs, rebuild indexes, reindex
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New ‘Where’ Search Training Guide
‘Where’ searches in Amlib enable you to search in almost endless combinations in the Borrower and Stockitem modules. This new ‘Where’ search guide covers a lot of ground. It explains: how to create Where searches in the Borrower and … Continue reading
Posted in Borrower, Reports, Stockitems
Tagged borrower, reports, searching, statistics, stockitem, where searches
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Eastern Cape Legislature Takes Amlib
The Eastern Cape Legislature Library in Bisho, South Africa, has placed an order with Sabinet for the Amlib Library System. This brings to four the number of South African provincial legislature libraries on Amlib, the others being in the Western Cape, … Continue reading
Email Troubleshooting
This blog post is for IT staff who are called upon when emailing of Amlib notices is not working. This may be due to the emails being blocked along the way for security reasons, but there can be other reasons. covers … Continue reading
Tracking Stockitem Usage for Collection Management Purposes
An essential part of collection management is analysing the use of your stock. A previous blog post looked at tracking high-usage items, but this post will tell you how to track usage generally. Two guides are available, each … Continue reading
Reservations – Setups and Use
Reservations management is a specialised part of circulation activities that some staff are more knowledeable about than others, and there are aspects of it that tend to get neglected. Reservation parameters were set up when you first started on … Continue reading
When a Borrower Claims That an Item Was Returned
Circulation librarians sometimes have to cope with the awkward situation where the borrower claims that an item was returned, but the system says that it wasn’t. The item may have bypassed the loan desk and found its way back … Continue reading
Different Ways of Issuing Items in Amlib
Amlib has several ways of issuing items and it is easy to forget some of the lesser used ways if they are not used regularly. The different issue methods are: the usual issue method using the green Issue screen. Everybody knows … Continue reading
